Instructions

 

Virtual panels

The format of virtual panels will be similar to that of the International Methods Colloquium.  We use Zoom Webinars. Paper presenters, their co-authors (if they choose to) and discussants will be invited to join as panelists. Panelists will receive login credentials separately before the event.

Registered participants will be able to join as attendees. The links to join the Zoom panels will be activated with the launch of the conference. Attendees will be able to watch the broadcast of each panel live, interact in the chat, and ask questions with sound during the audience question period.

A host (the chair) will introduce speakers and supervise transitions. Each panel will have a co-host, a PhD student trained to provide logistical support. In general, panels will feature two presenters, for a total duration of 1.5 hours. Unlike conferences like APSA, discussants speak immediately after the author(s). The expected duration for each of the two presentations is as follows:

  • Author presentation: 20 minutes
  • Discussant: 10 minutes
  • Audience questions: 15 minutes

Barring exceptions, we plan to make the recording of virtual rooms available after the end of each panel. The videos will allow participants to watch presentations asynchronously if they were unable to attend during the event. These videos will be available for a limited time after the conference, until July 31st.

Plenary sessions

Three plenary sessions will be held during the conference.  Each has a format similar to the virtual panels. The first will be a special session on methods for studying the politics of race and ethnicity. The second is the annual business meeting of the Society. The third is a corporate panel about non-academic careers featuring special guests from the private sector.

 

Online posters

Poster presenters will be invited to upload their poster before the launch of the conference by Monday, July 13. The posters will be available starting on July 14. Visitors can consult the list of posters, filter by keyword and filter by category from the website menu. We encourage visitors to interact with poster presenters during the conference, by sharing the pages on social media using the links provided, and by leaving written feedback in the comments sections.

 

What should be the format for online posters?

The poster webpages can accommodate a PDF file, so the poster can be prepared using a format similar to in-person conferences.

The key is to compress the size of your poster file. This will ensure that the poster loads quickly for visitors. Optimizing the size of a PDF file can be done using this online tool from Adobe:

Compress the size of a PDF file online

Try it to see the difference. The quality of the poster will be the same, but the file size will be drastically reduced. Finally, we link to some useful guides for creating scientific posters below (obviously, there is no need for printing):

Scientific Posters (Penn State)

Poster Design (Colin Purrington)

Poster Basics (NYU)

General Poster Design Guides (Toronto)

 

What are the virtual poster sesions?

Synchronous poster sessions are scheduled on July 14 and July 15. Given the size of the conference, we are only able to feature a subset of poster presenters using this experimental format: PhD students close to graduation (or who recently graduated).

There are six smaller breakout rooms on each date. Each presenter will be invited to summarize their study, followed by a Q&A with the other participants. These sessions are more informal than a regular panel, and they are meant to reproduce the experience of an in-person poster session. The virtual poster sessions are not recorded.